Committee members pressed staff for more detail on facility upgrades, usage policies and safeguards after reports of damaged donated artwork and heavy weekend use of park venues.

Staff said the chandelier installation estimated at about $6,000 is on hold while the town finalizes broader Jennings Pavilion upgrades — new AV, Wi‑Fi and acoustic panels — because those changes could affect fixture mounting and placement. Staff also said arena/facility revenue is rising modestly; parks staff reported roughly eight events in the period that generated about $5,460.

Members raised multiple operational concerns: classes and active programming (for example indoor calisthenics and children’s classes) can conflict with galleries and expensive AV installations; donated art had been damaged or displaced in prior events; cleaning and monitoring on weekends and holidays may be inconsistent; and current staffing levels make continual venue supervision impractical. Several members suggested contract clauses requiring deposits, clear insurance and cleanup responsibilities, and asked staff to consider cameras or an event‑manager check at the end of each day to document damage.

Staff noted that deposits and insurance are part of current rental practice and that damage claims can be covered by deposits and insurance; members asked staff to make those policies explicit in any new event‑manager contract. The committee asked staff to return with clearer venue fee schedules, permit rules, and recommended contract language addressing insurance, deposits and event manager responsibilities before installing expensive audio/visual or permanent artwork.

The committee did not take a formal vote on policy changes but directed staff to provide the requested details and to coordinate follow‑up ahead of the council subcommittee’s event manager decision.