Nate from the finance department walked the Finance Committee through the invoice‑to‑warrant process used by the city, explaining thresholds and approval steps. He said orders over about $1,000 require a purchase order and go through additional approvals; once department heads code invoices they are released to managers weekly and then to finance for final approval.

Nate demonstrated the online view managers see in the Caselle/Cassell Connect system, noting managers can review scanned invoices in the interface and approve them before the warrant is assembled. "If they are checks, they are printed. If they are ACH, then we set them up with the bank for ACH," he said, describing the timing and who must sign the warrant before funds are disbursed.

Committee members asked whether councilors could access scanned invoices; Nate confirmed the system supports read‑only logins and that council access had been provided previously. The committee agreed the demonstration would be made available online for new members and that staff would circulate logins or training as needed.

There was no vote on the procedure; Nate said the warrant would be available digitally ahead of upcoming Monday meetings to allow committee members time to review.