County IT leaders and a member of the County Council’s IT committee presented a proposal Dec. 1 to modernize Delaware County’s email and storage infrastructure by migrating from on‑premises Microsoft Exchange and SAN storage to Google Workspace, managed by reseller Resultant.

Matt, the county council IT committee member who summarized the plan, said the county currently holds about 42 terabytes of email data and faces upcoming capital expenses for Exchange and SAN systems. He described a five‑year total cost of ownership comparison that favored Google licensing and migration as a way to reduce long‑term costs, increase remote access and provide additional built‑in security and AI tools. "We have a lot of looming capital expenses...a 5‑year total cost of ownership component," Matt said, and noted an initial year estimate of about $192,000, which would include license purchases, migration costs and professional services.

Resultant and Google offered terms that could delay payment until April 2026, and staff said migration could be staged through 2026 with some license overlap. Commissioners asked for a contract and further negotiation details at the next meeting.

Why it matters: The proposal would move core county data and communications to a cloud provider, changing how the county manages security, access and costs. Staff highlighted single‑point failure concerns in current IT support and the need to secure 911 and other critical services during any transition.

Next steps: Staff said they will negotiate the final contract and return with a detailed agreement for commissioner review at the next meeting.