Misty Raines, assistant superintendent for Muncie Parks and Prairie Creek Reservoir, opened the Prairie Creek operations update by saying the campground closed for the season and crews had been removing docks. "We have removed over 77 thus far," Raines said, and staff are prioritizing floating piers nearest the sailboat club while using a tractor and boom to reduce manpower needs.

Raines said the boat launch is closed for the remainder of the year and that the pontoon used to relocate floating piers was sent for motor repair; staff will receive an estimate on repair costs. She also said staff have winterized restrooms and other facilities and are pursuing vendor and grant leads gathered at the Indiana Parks and Recreation Conference.

Security and site repairs were discussed: Raines said the pavement near North Shore campground dumpsters received a temporary millings patch and that relocation of dumpsters is under consideration. Sam from Security Pros updated the board on a wireless/locksmith restroom security system; he said the installation is about half complete and the final step is ordering a Cradlepoint Internet device to activate the system.

The board considered an event application from resident Ashley Hunter, who sought preliminary approval for an October‑season family adventure race she proposed for September 27. Hunter said she will provide liability coverage: "We definitely will have liability insurance. It's $1,000,000 per occurrence and $4,000,000 aggregate," and the insurer can issue a certificate about six months before the event. The board gave conceptual approval and voted to approve the date subject to staff resolving any date conflicts.

On trail and grant work, David Heilman of Flatland Resources briefed the board on a multiuse trail around the reservoir. He said Ball Brothers Foundation matching funds and in‑kind material savings lowered the city’s required match from the original $97,000 to "now less than $20,000," and reported that a floodlight permit for Westside Park was issued with a two‑year term and possible one‑year extension. The board moved and approved advancing the multiuse trail project.

Campground infrastructure and septic planning drew extended discussion. Board members and staff cited preliminary cost estimates for a dump station and associated tanks of about $100,000 total—roughly $20,000 for the pull‑through dump station installation and roughly $80,000 for tanks and related work. Alternatives such as piping to remote treatment could cost millions; staff proposed forming a visioning subcommittee (with heavy representation from campground leaseholders) to refine options and identify funding. Mike Foster was nominated to serve on the proposed committee.

The board also explained the appeals process for leaseholders on the nonrenewal list. Appeals must be submitted by the stated deadline and will be assigned anonymous codes so the board can consider them in a structured way; the board said it will vote on appeals at the December meeting after private consideration of each case.

Finally, the group discussed campsite compliance and internal inspection checks. Raines said she will work with the county health department and the utility team to develop an internal checklist and routine quality control checkpoints to document corrections and reduce violations.

The board adjourned after completing agenda items; several attendees spoke informally with staff after the formal close.