City legal counsel delivered a detailed presentation on a proposed rewrite of the city's open-records ordinance (ordinance 2025-24) designed to reflect recent changes in state law and Attorney General guidance.

The presenter walked through major changes: appointment of records custodians by the city manager, a requirement that record requests describe the records sought with "reasonable specificity" (to avoid overly broad commercial requests), scope and search provisions for records in storage and digital formats, discretionary exemptions that require legal review for sensitive categories (personnel, certain utility information and litigation files), and a new intake form adapted from the Oklahoma Municipal League. The presenter said search and digital-reproduction fees mirror Attorney General schedules and that legal-review rates would reflect local counsel's billing when counsel becomes involved.

Council members asked several procedural questions: whether requests can be submitted by email or must be made directly to a custodian, whether the city should adopt an online records portal, how fees and legal review would be communicated to requesters and whether the fee schedule would chill legitimate requests. Staff said the ordinance can be amended later to build a portal, that front‑desk staff will continue to accept requests and that the approach targets particularly large commercial requests that impose heavy staff time.

Multiple councilmembers cautioned about implementing a new intake approach without training and suggested tabling the ordinance to allow staff to consider a portal and to give members time to review the rewrite. A motion to table until the next meeting or to return with additional materials passed by roll call; no ordinance adoption was recorded at this meeting.