Veil Engineering briefed the Village Board on year‑one progress in a five‑year streetlight replacement program for village‑owned lighting.

Mike Skarmon and Chris Halverson described a string of issues that slowed Phase 1: repeated delays in utility locating (Diggers Hotline/USIC), a delayed control cabinet from original supplier, and an installation approach by the contractor (Allcon and subcontractor PGS) that created far more splice blocks than the contract design required. "They were at about 850 [splice blocks] which had us scratching our head," an engineer said, and inspectors found splices placed in ground boxes at intersections rather than at poles as the design intended.

Contractor performance: the contractor requested a four‑week extension tied to locating and supply problems; the village granted a schedule adjustment but later notified the contractor and surety of possible contract default and retroactive liquidated damages if work were not completed by the revised completion date. Engineers reported the contractor was actively repulling conductors to meet the design and that, as of the last update, about 26% of the corrective repull work on the punch list had been finished.

Cost and schedule impacts: staff said the village has not incurred greater direct costs so far, noting retainage and withheld final payments until inspections pass. However, staff time managing utilities and inspections was substantially higher than expected. Trustees pressed whether the same subcontractor would be used for future phases; engineers said each year is a new contract and they will adjust procurement language to require a higher percentage of work by the prime contractor, add milestone constraints, and engage locate companies earlier.

Resident and trustee concerns included lights operating during the day while testing and lights failing to be turned back on at night; staff said these were temporary commissioning issues being corrected as part of punch‑list work.

Next steps: Phase 1 final completion is projected before the posted completion milestone; staff and engineers will refine bid language and contracting requirements for Phase 2 to reduce the risk of repeat performance issues.