Rankin County supervisors spent a lengthy portion of their Nov. 14 meeting reviewing two responses to a request for proposals for new voting equipment and instructed county staff to move forward with a chosen vendor to meet an urgent timeline for a March federal primary.

County staff told the board that responses came from Hart (the incumbent) and ES&S, and that election commissioners had evaluated both. The countys RFP asked for a paper-ballot, single-source system with a vendor based in the United States and a system certified to current federal voluntary standards.

As County Attorney/Staff explained, "Rankin County seeks a voting system that provides the highest level of security, transparency and auditability," and staff said the county asked for equipment certified by the U.S. Election Assistance Commission to the latest voluntary voting system guidelines (VVSG 2). Staff noted ES&Ss proposal appeared to quote fewer units than the county expects to need, and that adjusting ES&Ss figures would bring prices closer but not eliminate a substantial gap.

Election commissioners and board members cited security design differences, consumables and poll-worker familiarity as central considerations. One commissioner said Harts system had built-in sealed doors and proprietary drives that local IT considered more secure, while ES&S uses external drives and fewer integrated locks; commissioners also warned that introducing a substantially different system right before an election could cause operational confusion in precincts.

Staff emphasized the timeline: equipment must be in hand by yearend for training and set-up for a March primary. After discussion about apples-to-apples pricing, unit counts and negotiation strategy, the board voted to add the agenda item and to select Park Intercivic as the chosen vendor for negotiations and to authorize the administration to finalize pricing and an agreement.

Next steps: staff will finalize the exact component counts, obtain firm pricing from Park Intercivic, continue negotiations with Hart where allowed by procurement rules, and return to the board with a final agreement for approval. Staff said the county must act quickly to meet delivery and training deadlines for upcoming elections.