Operations staff told the Madison Park Board Nov. 12 that Crystal Beach’s year-to-date profit-and-loss statement shows a negative $39,227.85, prompting questions about report formatting and additional appropriations used to cover payroll costs.

Tanya Burnett (speaker 8) presented the financial packet and said some pages report raw profit-and-loss numbers while appropriation and transfer entries (including a $50,000 loan payback and intra-department transfers) affect how totals appear in different reports. Finance staff (speaker 5) explained that several negative lines on the printout are not formal appropriations and therefore do not necessarily reflect overspending of appropriated funds; departments must still clear negative appropriation lines before year-end and some transfers require a public hearing with a 10-day advertising window ahead of the Dec. 2 meeting.

By contrast, Burnett reported the campground’s year-to-date net income was $88,340.68, with Firefly reservation data showing 2,162 occupants (148 children) and 441 pets for the season and 2,843 occupied nights — figures staff say leave room to grow midweek occupancy.

Mayor (speaker 12) updated the board on flood recovery and capital planning. He said FEMA and Indiana DHS coordination is ongoing and no definitive federal reimbursement has been finalized, adding that staff have made multiple claims and met with federal and state officials. The mayor also outlined recent investments and future capital needs: he said the city has spent about $15 million on park improvements in recent years and faces roughly $25 million in additional park capital requirements (Welch Park bid, Heritage Trail work, golf irrigation, Brown Gym rehabilitation). "We have $25,000,000 of capital planning that we still have to make," he told the board.

Board members requested clearer, dated finance reports and asked staff to provide the number of passes sold (senior, punch cards, admissions) and Hunter Hall rental counts for the public record ahead of the next meeting. Staff committed to follow up and to prepare any required public-hearing notices for appropriation transfers.