Administration presented revisions to policy 122, noting the PSBA/PNN draft emphasizes 'extracurricular' while the district contract and practice commonly use 'co‑curricular.' Several board members pushed to retain or reconcile the district’s co‑curricular terminology because those activities are integrated with the instructional program; others noted PSBA may be emphasizing consistency across districts.

Members also questioned a definition in the policy that states activities are “equally available to all students who voluntarily elect to participate,” pointing out that some sports have tryouts and roster cuts. Administration acknowledged the tension and recommended holding the policy to add clarifying language on accessibility and tryout practices before returning to committee.

Policy 122.1 (non‑sponsored school groups) prompted detailed questions about how the district differentiates student‑led groups from outside renters, the use of a community bulletin board for posting outside group notices, insurance requirements for outside organizations, and whether the district should require disclaimers that non‑sponsored activities are not school‑sponsored. Facilities staff explained that outside organizations provide certificates of insurance, that student groups are not charged and are given scheduling preference, and that the district can install clearer posting/disclaimer rules if the committee directs.

Outcome: The committee agreed to return 122 and 123 for further drafting; 122.1 was recommended for removal as currently drafted. Administration will provide comparative examples from other districts and legal/contract counsel input where needed.