An EDTA presenter told trustees the 2025 Pryor Bluegrass Festival generated about 3,300 visits by 2,900 unique visitors, according to Placer AI analytics, but weather disruptions and lower sponsorship revenue produced a larger net shortfall than last year.

"We spent about 6,000 more than we did last year," the presenter said, reporting total festival expenses of $95,000 for 2025 versus $88,000 in 2024. Sponsorship revenue fell to $28,000 in 2025 from $42,000 the prior year, the presenter said, and the amount not recouped by revenues was $57,000 this year compared with $13,000 in 2024. The presenter added that most bands were able to perform and that insurance exposure would have been below the policy deductible for the weather‑impacted period.

Trustees were given a brief breakdown of funding sources: $75,000 covered from Fund 68 and $13,000 from EDTA funds. Staff explained that reduced vendor counts and lower point‑of‑sale volumes for drinks and merchandise—partly attributable to weather—lowered income but also cut variable expenses.

Festival organizers described several operational takeaways and early planning moves for 2026: adjusting site layout and vendor placement, shifting the performance timeline, and working again with the talent manager who booked this year’s lineup. The presenter said EDTA, Main Street and the Chamber will meet over the coming months and return with a formal recommendation.

The board did not make any formal budget changes during the meeting; EDTA staff said they will provide a final 2025 financial report at the December meeting.