Members of the West End Station homeowners’ advisory board told the council the city released certificates of occupancy for three townhomes without clear, traceable documentation. Miro Kuzmin, an advisory board member representing 319 unit owners, said he reviewed the affidavits of compliance and found missing printed names, an apparently illegible signature and identical handwriting across documents, making it impossible to confirm who signed.

Kuzmin said the city notary, a staff member, told him she could not identify the signer and that staff sometimes prefilled documents to speed processing. He asked the council to audit the certificates of occupancy, require legible printed names and signatures on affidavits, implement a chain‑of‑custody checklist for release of CO packages and provide notary guidance to staff.

Gretchen Russell, also on the West End Station advisory board, asked the council to help ensure a dog park the builder had promised be constructed and filed properly. Russell said the builder had acknowledged no plans had been filed with the city and asked staff to assist the neighborhood in ensuring the amenity is completed as committed.

Council response: Staff and council did not provide a formal resolution on the spot but acknowledged the request. Kuzmin asked for an audit and standardized release checklist so residents can trust city approvals are traceable and compliant with required engineering and inspection sign‑offs.