Tim Laurent, director of Shawnee County Parks and Recreation, told commissioners Nov. 3 the department sought to reduce certain lighting work at the Casover Tennis Complex to align the scope with available funds. The proposed change order would remove lighting work specific to courts 10–18 and reduce the contract with Multi Sports LLC by $226,971; commissioners approved the change order 3-0.

Laurent said the final plan—with approval—would upgrade existing lights on courts 1–9 to LED and add lighting for new courts 19–22. He said courts 10–18 would not receive lighting under the revised scope, but electrical work would be completed so lights could be added later if funding is available. "We did work really closely with Racquet and Paddle and the Topeka Tennis Association. And so they're all on board with this plan," Laurent told the board.

Laurent and Jennifer Saar, the county’s financial administrator, then presented contract C417-2025 to purchase lighting materials from Musco Sports Lighting through the Sourcewell cooperative purchasing program. The purchase price is $261,000 and would be paid from the Capital Project Bond Fund using remaining proceeds from the 2022 bond issuance and accrued interest. Saar said the county has some original bond funds left and that accrued interest would be used as part of the payment.

Laurent noted that, with the change order and the Musco purchase, the project remains roughly $34,000 above the $1,722,169 the board originally awarded. Saar identified possible gap-closing options, including building maintenance funds or additional contributions from the Topeka Tennis Association. Commissioners approved the Musco purchase 3-0.

The contracts include warranties: Laurent said there is a 25-year warranty on poles and a 10-year warranty on retrofits. Laurent estimated delivery in 8–12 weeks after confirmation. Commissioners did not vote on additional funding sources at the Nov. 3 meeting and asked staff to manage funding if the total exceeds remaining bond proceeds.