AIPP staff reported updates to committee operations and to the city's public art master plan during the Nov. 4 meeting.

Staff said they are coordinating with the hearing board to hold a joint Professional Advisory Committee (PAC) and Art in Public Places Board meeting in January 2026 and are developing a standardized annual PAC calendar rather than scheduling on a project-by-project basis. "We are also developing a more refined framework for PAC operations. We're standardizing PAC meeting structures and including an annual calendar rather than a project by project approach," staff said.

Staff said PAC meetings will likely be relocated to City Hall to accommodate public comment and will be tracked in MiniTrak, the city's internal case-management software. "So the motions made at the PAC and recommendations will then travel with the file ID and the backup documents in this board's agenda for the following meeting," staff said.

On the public art master plan, staff said the city has engaged a main consultant based in Miami identified as DPZ and a California-based subconsultant, Barbara Goldstein. The project is described as a two-year, phased effort; staff said they have refined the scope of work and are finalizing agreements. "We have engaged a potential main consultant and a sub consultant," staff said. "We've refined the scope of work to align with the key deliverables in the 2 year phased project, and we're conducting ongoing meetings with the consultants and partner organizations to define the roles and outcomes."

Board members asked about the consultants' backgrounds and contracting timeline; staff said DPZ is locally based and that the subconsultant has worked on master plans in other U.S. cities. Staff said they will provide updates to the board as contract and milestone details are finalized.

The board discussed using a standing calendar to help PAC members, including commissioner-appointed temporary PAC members, plan for meetings. Staff said the calendar can be canceled if projects do not require a meeting.