Staff presented an updated special‑event packet designed to clarify requirements and ease organizer compliance. The material includes a new special‑events checklist, an updated permit application, liability‑insurance naming the City of Lindsay as additional insured, an alcohol‑service/ABC compliance form, a traffic‑control plan requirement and a post‑event permit form that collects business sign‑offs for street closures.

Under the proposed timeline staff described, event organizers should notify the city 60 days before an event and submit supporting materials (insurance, traffic plan, vendor lists, ABC documentation) about 30 days before the event. For events serving alcohol, the packet requires additional liability coverage and will trigger a council review. The post‑event form requires signatures from 60% of businesses affected by a closure.

Staff said the new packet will take effect Jan. 1 and that the city will host an outreach meeting for organizers with an ABC representative to answer compliance questions. Staff emphasized that traffic‑control plans must be prepared professionally when needed and that these requirements align with other California cities’ practices.

Council members asked about the timing and enforcement; staff said they will meet with organizers and bring stakeholders together to walk through the new packet before the effective date.