Commission members reviewed the sculpture program and sponsorship outreach plan, discussed vendor invoicing and agreed to steps for accepting sponsor payments and for providing a landing page or shareable presentation for potential sponsors.

Staff reported the commission received one of two expected town checks for initial sculpture funding and reiterated that a second payment remains. Commissioners discussed an initial order of six hard sculptures and referenced a $6,000 figure for ordering six pieces; they also referenced a $2,300 motion in the budget for hard sculptures (2026 budget), but the finance steps and invoicing routing were still being finalized.

Commissioners and staff discussed practical payment logistics: sponsors currently will send checks to the commission’s fiscal contact (FOLPA/FOLPA checks), sponsors should note a memo designating the project, and staff will collect checks if sponsors prefer to hand them in rather than mail payments. Staff suggested a simple Canva-published slide or web page as a landing destination for a QR code; the commission’s web contractor can add a header link to direct sponsors to that page. Commission staff and a volunteer offered to reach out to major prospective sponsors and distribute printed sponsor materials.

The commission also confirmed that because commission members are part of a municipal body they cannot create official social accounts for the commission or the project; partner organizations (for example, Leesburg Movement) may host social pages for related projects if they are not official town assets.

Staff will return with invoice details, confirm whether vendors can accept checks, and prepare a published sponsorship landing page to support outreach and QR-code links.