Wauseon City Council on Monday approved updated job descriptions and a point-factor reclassification for two city positions: the utility clerk and the administrative assistant to the mayor.

The personnel committee presented recommendations after an Aug. 6 review led by the city's HR contractor, Michelle Wing. Council members voted unanimously to accept the committee's recommendations, and council members said the changes will be memorialized later in formal resolutions.

Councilors said the utility clerk's duties have expanded and the point-factor analysis raised the classification; committee discussion referenced a jump in the classification score from 11 to 16. Committee and council members described added responsibilities that helped drive the reclassification: handling city social media, added zoning-related paperwork tied to work with zoning staff (Danny Markley), and processing permits and forms for events and food trucks. Council members said the position will now receive direction from two supervisors and will perform a broader suite of customer-facing and administrative tasks.

The council voted to accept the point-factor analysis for the utility clerk in a motion by Council President Shane Chamberlain, seconded by Councilor Steve Schneider. The roll call recorded Chamberlain, Schneider, Councilor Sarah Heising, Councilor Heather Galbraith, and Councilor Brandon Tierrino as voting yes; the motion carried 5-0.

Separately, the council approved the job description and classification for the administrative assistant to the mayor after a motion by Councilor Brandon Tierrino, seconded by Councilor Gilbreth. The roll call recorded the same five members voting yes; the motion carried 5-0.

Council members and staff said the committee's changes reflect work that some employees already perform. Several council members requested that the approved descriptions be memorialized into formal resolutions and noted that not all council members had yet seen the final attachments. Council members also discussed whether any pay changes would be applied retroactively; the council said that question will be addressed when the resolution is drafted and presented for final adoption.

The personnel committee said Michelle Wing prepared updated descriptions and a corresponding point-factor spreadsheet and that committee members had worked to reconcile discrepancies between prior job descriptions and classification guidance. The council asked that the formal resolutions include the revised job descriptions as attachments or references so the changes are recorded as legislation.

The council did not set final pay amounts during the meeting; members said the point-factor documents and a formal resolution will be circulated for review and that any retroactive pay, if approved, would be specified in that resolution. The council directed staff to prepare the necessary resolutions for upcoming meetings so the changes can be formally adopted and implemented.

Ending: Councilors said they want the changes in place quickly because employees have already taken on the added duties; staff will return with draft resolutions and the finalized attachments for formal passage at a future meeting.