District staff told the Nassau County School Board that an agenda line for a Yulee High School baseball concession stand needs rewording and that the board will be asked to approve the project amount at the formal meeting.

A staff member acknowledged the agenda item was poorly worded because there is not yet a signed contract and suggested the board approve the dollar amount rather than a contract. Staff identified the apparent contractor as Scorpio Construction and reported an amount of $1,142,907 for the project. "It would just except for the take out the contractor. We're trying to award them the amount of ... 1,142,907," a staff speaker said during the review.

Board members asked whether the project is funded from capital projects funds or millage; staff said it is currently a capital project and may include some millage funds but that the item is not being funded from the millage budget at present. Staff agreed to correct the agenda language to remove the word "contract" where appropriate and to circulate an updated agenda attachment before the formal meeting.

Why it matters: The concession-stand project is a capital project with a multi-hundred-thousand-dollar price tag that the board will be asked to approve; clarity in the advertised agenda item is required because the board cannot approve a contract that has not yet been executed.

Next steps: Staff will update the advertised agenda language to remove references to a signed contract, circulate corrected agenda materials and present the recommended amount and supporting documents at the board’s action meeting.