The Miami Lakes Public Safety Committee (PSC) on Friday approved a series of payments and operational changes to finalize logistics for an upcoming town car show, including increasing preregistered golf‑cart slots to 50 and authorizing vendor and security payments.

Committee members voted to increase the number of preregistered golf‑cart spots to 50 to address demand, and approved a $1,100 invoice from Out the Mud Printing for 100 t‑shirts. The committee also approved payment to off‑duty deputies to staff the event; the figure discussed during the meeting was $1,444 for three deputies. Committee members voted to permit sale of youth t‑shirts at $15 each, subject to the approval of the event lead, and approved stage rental and labor estimated at about $388.

The approvals came as staff and volunteers described final arrangements for vendors, signage, barricades and volunteer staffing. Organizers confirmed 47 registered cars, more than 100 general‑admission tickets sold, and circulated a site layout that had been revised after a helicopter participation was cancelled. The committee discussed traffic and parking logistics, including use of a nearby parking garage and directional variable message signs.

Why this matters: The decisions set the operational and budgetary framework for a public, ticketed event that the committee expects will attract hundreds of visitors. Several of the approved disbursements exceed the town manager’s $700 threshold and will require town council sign‑off before funds are released.

Details of approvals and logistics
- Golf carts: The PSC voted to increase preregistration for golf carts to 50 spots to accommodate demand and provide overflow curb parking if needed. Organizers said the change will be reflected in Eventbrite and on the day‑of layout. The motion passed by voice vote (ayes recorded).
- T shirts: The committee approved a $1,100 invoice from Out the Mud Printing for 100 shirts (listed at $11 each). At the meeting members discussed a prior vendor error that produced youth sizes instead of adult sizes; the PSC authorized selling youth shirts at $15 pending the event lead’s sign‑off and instruction on any refunds or exchanges.
- Security: The PSC authorized payment for three off‑duty deputies (MDSO) to staff the event; the amount discussed was $1,444. Committee members thanked Deputy Amador for coordinating public‑safety participation and noted that law‑enforcement attendance was also required by the event permit.
- Stage and sound: The committee approved an estimate of roughly $388–$400 for stage setup, labor and tables, and asked the contractor to provide a final invoice.
- Vendors and sponsors: The PSC approved the vendor and sponsor list as presented, adding at least one late vendor (Game Day Health) and confirming several new silver‑level sponsors. The Florida Marketplace Group was added to event banners as a sponsor at no charge, in recognition of its marketing support.
- Complimentary vehicle registrations: The committee moved and approved that participating municipal law‑enforcement vehicles from Medley, Virginia Gardens and Hialeah — and any other law‑enforcement agencies that show up — be allowed in without a registration fee.
- Payments and timing: Organizers said some vendors (DJ, portable restrooms) will be paid on site the day of the event, while others will be paid after service; the PSC noted that disbursements above the manager’s $700 delegation will need council approval.

On operations and volunteer management, staff described these key plans:
- Registration and payment: The committee will use Eventbrite as the primary registration and payment method; a Square backup device will be available if needed. Organizers set a practical registration close time (noon on event day) so the staff can print and bring paper rosters to the site. Day‑of registration with credit card is expected; the committee discussed logistics to avoid handling cash on site.
- Volunteers: Student volunteers will check in at 2 p.m.; the PSC directed that volunteers must have parent/guardian sign‑off on file and will be issued identifiable vests. Committee staff will telephone parents listed on volunteer forms to confirm assignments and arrival times.
- Traffic, barricades and signage: Bob’s Barricades and variable message boards will be deployed; organizers placed directional signs at key intersections and arranged parking in a nearby garage for visitors. A volunteer and police presence will manage gate control so only registered participant vehicles can enter during setup.
- Voting and awards: The event will include multiple award categories (people’s choice, judges’ selections and best‑of‑show). The PSC described a voting plan that combines public QR votes and judge ballots; ballots and voting sheets will be printed and tallied on site.

Several committee members emphasized contingency planning for weather, equipment failures and vendor errors. The PSC also noted that final release/waiver language remains under review by the town attorney and must be resolved before the event to ensure organizers can accept walk‑up participants and volunteers.

Next steps and oversight
The committee recorded that some approved disbursements will require council approval because they exceed the town manager’s authorization threshold. PSC members scheduled a follow‑up staff meeting and confirmed the next PSC meeting date. Organizers said they will finalize remaining invoices, confirm barricade delivery times and complete volunteer outreach before the event.

Ending
With vendor invoices and security staffing authorized, the PSC closed its meeting after approving the event timeline and checklist. Committee members repeated instructions to staff to print day‑of registration lists, distribute volunteer vests, post voting QR codes, and ensure all vendors meet insurance requirements before setup.