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Van Zandt County raises purchase-order limit from $100 to $500 to reduce procurement delays

September 27, 2025 | Van Zandt County, Texas


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Van Zandt County raises purchase-order limit from $100 to $500 to reduce procurement delays
Van Zandt County commissioners voted Friday to raise the purchase-order (PO) threshold for county departments from $100 to $500 as part of adoption of the fiscal year 2026 budget policy. The motion passed by voice vote after a workshop discussion about administrative burden and supply delays. A staff member said the $100 threshold had not been updated for decades and was causing frequent, time-consuming requisitions. "One office asked me if we could increase it to 500," the staff member said during the workshop. The change is intended to reduce repeated requisitions for routine supplies and speed ordinary purchases. The court discussed that a low PO ceiling results in extra administrative steps: requisitions, purchase-order issuance and occasional credit-card rejections, which can delay purchases and, in one example cited at the meeting, kept a crew waiting while a $170 part took weeks to procure under the old process. Commissioners acknowledged some functions (law enforcement and the research court) had different thresholds and that the latter would remain unchanged. After the workshop, a commissioner moved to increase the PO ceiling to $500 and to adopt the amended budget policy; the motion was seconded and passed by voice vote. The court did not adopt related credit-card changes at the same time; commissioners noted the credit-card process will be addressed in a future, more focused workshop. The approved policy applies to county departments for fiscal year 2026 and was incorporated into the budget adoption packet the court approved on the same day.

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Scribe from Workplace AI
Scribe from Workplace AI