Committee members reviewed the recent ice cream social and used the event as a rehearsal for Heritage Day operations.

Organizers reported small revenue from items sold (a personalized brick and T-shirt sales) and said the event produced volunteer signups and offers of donated services, including a volunteer DJ who offered services for future events. Committee members described the ice cream social as “exposure” for the tricentennial effort rather than a major fundraiser.

For Heritage Day (vendor and community event), the committee confirmed major operational items: a 10-by-20 tent donated by a fundraising committee member, multiple folding tables (6- and 8-foot), tablecloths, banners and a small cash box. Committee members assigned volunteers to bring tables, a cooler and other supplies; discussed raffle ticket supplies and Lucite frames for signage; and agreed to limit new spending given uncertain weather.

Marketing and merchandise logistics were also addressed: committee members discussed where T-shirts will be stored and whether local businesses (e.g., Theracopia, referenced as providing on-site massages for donations) could serve as pickup points. Members agreed to reuse signage and promotional materials developed for the recent ice cream social where appropriate.

Volunteer coverage plans and setup times were confirmed: recommended vendor setup at 8:15 a.m. with vendor area open at 9:30 a.m., and volunteers moving in shifts to reduce strain on any single volunteer. The committee planned to circulate a volunteer schedule ahead of Heritage Day and to confirm the specific arrival time with event volunteers and town logistics staff.

No budget-increasing votes were taken; the committee said it would limit new spending unless event weather and expected turnout justify additional purchases.