LaSalle County staff and outside consultants reported small net changes to insurance reserves and pressed for earlier delivery of final reinsurance premium figures needed for the county’s November budget process.

County staff presented a financial report showing a net negative variance of $652 for the month, inclusive of the IPMG amount, and flagged two requisitions to be handled at month-end. Property-casualty incurred amounts showed a roughly $58,000 reduction across policy years; work-compensation incurred totals rose in parts of the schedule, producing a net increase of about $45,700 for the work-compensation lines. Overall all-coverages reported an approximate $12,250 reduction for the month. “I would say $6,070,000 dollars under,” one presenter said when asked how current estimates compared to the budget line.

The conversation focused on timing for final reinsurance and actuarial figures. Melissa, a county staff member, said she had budgeted a conservative reinsurance percentage (reported in the meeting as "1.4") to avoid being underfunded before final carrier terms are available. Melissa said the final total is usually “very final” by the November meeting and that she will adjust the budget line as soon as carriers provide final numbers. She told the group, “I put it at 1.4 just in case it went up for any unknown reason. But if it goes down, then I'll quickly tell Stephanie, and she'll drop it down to what it needs to be.”

Consultants and staff said much of the timing depends on carrier windows and validation periods; brokers typically receive renewal information 30 to 45 days ahead of final offers. Tony, identified in the discussion as a consultant working with carrier quotes, said carriers sometimes require 10–30 day windows to validate quotes and that quotes can vary because of deductible and limit differences. He noted the renewal process for public entities often lags commercial timelines because of additional approvals. County staff and consultants agreed to try to deliver preliminary renewal numbers earlier next year and to distribute what they can by email a week to two weeks ahead of the November meeting when possible.

The presenters also confirmed that the insurance premium renewal materials have been provided to Mike Nugent of Nugent Consulting and that the Horton Group has been involved in updates. One participant clarified for the record that the renewal reports under discussion were those from Nugent Consulting.

No formal policy decision on the reinsurance percentage was taken during open session; the group discussed timing and asked staff and consultants to try to provide final or near-final figures earlier for the county’s budget review process.