State Board staff provided a technical update on the UTRACKS daily data specification and the October 1 student-count collection process, and warned LEAs that recent state law removes the prior ability to extend the October 1 collection window.

Melissa Preziosi, USBE data governance specialist, summarized the specification changes completed during the July editing period. Major edits included requiring early numeracy and literacy assessment (Acadience) reporting for kindergarten through grade 3, new fields and validations on the incident-association records (to support special-education rostering and alternate assessments), and a required work-email field for teachers to ease vendor-portal rostering. Preziosi noted several smaller validation edits and the formal deprecation of legacy fields no longer used.

Aaron Broff and Deputy Superintendent Scott Jones told the committee that the operational deadline for districts to finalize October 1 submissions is Monday, Oct. 6, after which USBE will process materials for transfer to the governor’s office and Legislature. Deputy Jones stressed that a statutory requirement to submit to the governor and Legislature on Oct. 15 means USBE cannot grant the extensions it has offered in some prior years. Staff urged districts to resolve outstanding validation errors before Oct. 6.

Preziosi said the specification document is published on the USBE website and that she and USBE subject-matter experts are available to help districts interpret new fields and validations. Staff also noted that UIMS and Utah Grants program enhancements are progressing and provided one-page summaries of status and next steps.

No committee vote was required; staff framed the briefing as informational and encouraged LEAs to use the published specifications and to contact USBE data staff with technical questions before the Oct. 6 transfer window.