The Collin County Toll Road Authority convened on July 28, 2025, to discuss significant updates regarding employee policies, particularly focusing on Paid Time Off (PTO) accrual for employees under grant-funded positions.

The meeting began with a proposal from the Human Resources department to amend the existing PTO policy. The suggested change allows employees to accrue and use PTO before completing their probation period, which is typically six months for new hires. This adjustment aims to provide greater flexibility and support for employees during their initial employment phase.

A key point of discussion was the inclusion of a grandfathering clause for employees who had already accrued PTO prior to the policy's effective date. The court deliberated on whether to grandfather the employees themselves or just their accrued PTO. After thorough discussion, the staff recommended a modification to the policy that would ensure employees retain their accrued PTO under the current structure while aligning with new grant policies.

The court also examined the language surrounding PTO accrual for grant-funded positions. Concerns were raised about the phrasing regarding funding availability for PTO. The discussion highlighted the importance of clarity in the policy to avoid potential legal issues if funding were to change unexpectedly. Ultimately, the court agreed to retain the original wording, which states that PTO can be accrued if allowed by the granter and if funding is available.

After addressing all amendments and clarifications, the court moved to a vote on the revised policy. The motion to adopt the changes was passed unanimously, signaling a commitment to support employees while ensuring compliance with grant requirements.

In conclusion, the meeting successfully updated the PTO policy, reflecting a balance between employee needs and fiscal responsibility. The authority plans to implement these changes promptly, with ongoing evaluations to ensure the policy remains effective and fair for all employees.