The Leesburg Performing Arts Commission convened on July 24, 2025, to discuss various agenda items, including community engagement initiatives and upcoming events. The meeting began with a call for public participation, emphasizing the importance of equal access to services regardless of demographic factors. Members of the public were encouraged to complete a voluntary demographic survey to help assess community needs.

The commission confirmed a quorum and allowed electronic participation from member Marjorie, who was unable to attend in person. Following procedural motions, the agenda and minutes from the previous meeting were adopted without opposition.

In new business, the commission discussed the Leesburg Movement Mistletoe Market, a planned event aimed at promoting local arts and culture. The group addressed the design of promotional business cards, which had been initially rejected by the town for not adhering to the required template. Members deliberated on how to incorporate their logo and other design elements while complying with town guidelines. It was suggested that a Word document could be created to outline the desired layout and content for the cards.

The commission also discussed the timeline for the Mistletoe Market, scheduled for December 6, and the need to align their budget and plans in advance of the event. Members acknowledged the tight timeline and agreed to gather more information at their next meeting on August 28, 2025, to ensure all preparations were in place for the upcoming council meetings.

Overall, the meeting highlighted the commission's commitment to fostering community engagement and promoting local arts, while navigating the logistical challenges of event planning and budget approvals. The next steps will involve finalizing designs and aligning on budgetary matters in preparation for the Mistletoe Market.