In a recent meeting of the Tangipahoa Parish School System, significant changes to the job description of the board secretary were discussed, reflecting a shift in responsibilities and expectations for the role. The meeting highlighted the transition from the old job description to a new one, emphasizing the need for updated qualifications and a broader scope of duties.

The previous job description titled "Board Secretary" primarily focused on administrative functions and reporting to the administrative director of finance and support services. In contrast, the new role, now titled "Secretary to the Superintendent and the Board," requires direct reporting to the superintendent of schools. This change signifies a move towards a more integrated support system for the administration and board members.

Key differences between the old and new job descriptions were outlined. The old role emphasized supervising other administrative staff and managing records, while the new description shifts the focus to providing high-level administrative and confidential support. This includes dedicated sections for records management and compliance with Louisiana's Open Meetings Law and Local Government Records Act, indicating a stronger emphasis on legal adherence and organizational efficiency.

Qualifications for the position have also evolved. The old requirements included basic clerical skills and shorthand proficiency, which has been deemed less relevant in today's digital age. The new job description calls for at least five years of executive-level administrative experience, proficiency with electronic filing systems, and a solid understanding of public records laws.

Compensation remains consistent, with the position still classified as a 12-month role. However, the new job description streamlines duties, focusing on supporting the administrative team and general office management rather than supervising clerical staff or managing specific programs.

The meeting concluded with a consensus on the necessity of these changes, as the current secretary has already been performing many of the new responsibilities. This restructuring aims to enhance the effectiveness of the administrative support provided to the school board and superintendent, ultimately benefiting the educational environment in Tangipahoa Parish. As the school system moves forward, the implementation of these changes will be closely monitored to ensure they meet the evolving needs of the district.