The Informal Stakeholders Meeting held on July 25, 2025, in Colorado focused on updates to the e-filing system for application submissions and the associated rules governing electronic communications. The meeting began with discussions on the upcoming release of the new e-filing system, which is expected to be available in the next few weeks. Participants emphasized the importance of updating rules to reflect modern communication methods, such as electronic proofs of service and emails, to facilitate smoother interactions between operators, applicants, and the division.

A significant topic of discussion was the review period for construction materials and technical revisions. It was noted that the current 30-day review period often proves inadequate due to the complexity of engineering reviews and technical revisions. As a result, the division proposed allowing for more flexibility in these cases, acknowledging that extensions are frequently necessary. Stakeholders were informed that they could appeal decisions regarding the complexity of revisions to the board for further discussion.

Additionally, the meeting addressed the certification process within the e-permitting framework. Instead of requiring notarized signatures, the proposed system would allow applicants to certify their submissions by checking a box, affirming the accuracy of their information. This change aims to simplify the application process, recognizing the challenges associated with obtaining notarization.

Overall, the meeting highlighted the division's commitment to modernizing application processes and improving communication methods, while also addressing the complexities faced by stakeholders in the construction and engineering sectors. Further updates and follow-up actions are anticipated as the new e-filing system is implemented.